Administrative Assistant – Canotech Consultants Ltd. – West St Paul, MB

Administrative Assistant job description guide:

The Successful Administrative Assistant is responsible for running and coordinating the day-to-day administrative duties of the organization. Traditionally, an Administrative Assistant job description highlights the importance of organization skills, communication skills and the capacity to manage several tasks or requests simultaneously. Soft skills such as being professional and exceptional with time management are also valuable to include.

Administrative Assistant duties and responsibilities of the job

Central to smooth process and efficiency, an Administrative Assistant job description generally includes some of the below tasks and responsibilities:

  • Answering and directing phone calls to relevant staff
  • Scheduling meetings and appointments
  • Taking notes and minutes in meetings
  • Ordering and taking stock of office supplies
  • Being a point of contact for a range of staff
  • Preparing documents for tenders and business trips
  • Ordering bonds for tenders
  • Willing to obtain Commissioners of Oaths
  • Processing and directing mail and incoming/outgoing packages or deliveries
  • Greeting and directing visitors and new staff to the organization
  • Managing email accounts and responding to team needs
  • Researching and booking travel arrangements and accommodations for staff members
  • Insure coffee is fresh and kitchen in order (dishes washed/away-daily)
  • Finding ways to improve administrative processes
  • Assist where needed- lunch BBQ’s, Safety Officer, Bookkeeper etc.

Additionally, requesting knowledge of certain programs in the Administrative Assistant job description will help attract top talent:

  • Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint
  • Working knowledge of Google Docs/Gmail/Server Files
  • Adobe

Contract length: 9 months

Expected start date: 2021-04-12

Job Types: Full-time, Temporary

Salary: $25,000.00-$35,000.00 per year

Schedule:

  • 8 hour shift

Administrative Duties:

  • Running errands
  • Stocking supplies
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors

Work remotely:

COVID-19 precaution(s):

  • Remote interview process
  • Personal protective equipment provided or required
  • Virtual meetings
  • Sanitizing, disinfecting, or cleaning procedures in place

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