Administrative Assistant 19-99 – Marymound – Winnipeg, MB

Administrative Assistant

Competition # AA 19-99 August 13, 2019

Marymound School Term position (10 months), Part-time, 66 hours bi-weekly; days

Marymound is a non-profit organization offering programming and services to children, youth and families in Manitoba using a

strength-based and trauma-informed approach. We believe in finding the good in every young person who walks through our doors.

Marymound is guided by its core values: Courage, Collaboration, Respect, Compassion and Spirituality.

Our ideal team member is passionate about making a difference and is committed to empowering the young people we support. We

are looking for individuals who will positively contribute to an inclusive, non-judgmental and fun environment. Marymounders are

leaders who are confident, resilient and open to trying new things. If you join our team, you can expect a challenging, yet rewarding

and fulfilling career.

Reporting to the Principal, the Administrative Assistant will provide administrative support to the students and faculty of Marymound


Primary responsibilities of the position include:

Greet students, visitors, parents and guardians; answer the telephone, ascertain the nature of the caller’s business; provide information

or direct inquiries, as required. 

Perform various computer, word processing, typing responsibilities and written communication skills, such as: forms, school

programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports. 

Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties. 

Operate computer-based programs for accounting, student and personnel information. Enter/maintain data and generate reports in

the student information system, accounting and administrative system, as required by the Principal. 

Complete purchase orders for office and school supplies for authorization, check orders received and distribute to appropriate staff,

and maintain an inventory of office supplies. 

Deal tactfully with staff, students, guardians, parents and the public. 

Follow up on student attendance and absentees by phone. 

Assist with school functions, as required.

Qualifications: 

2+ years of working experience leading the day-to-day clerical/administrative functions in a fast-paced environment. 

Completion of an Office Administration Certificate or Diploma. 

Experience working in a school environment is an asset. 

Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential. Experience working with Mayet

Student Information Systems is preferred. 

Experience working with at-risk youth is preferred. 

Accurate typing speed of 60 wpm. 

Strong interpersonal and communication skills with the ability to relate effectively with students, staff, parents, guardians and

community representatives. 

Strong ability to maintain high professional standards including maintaining confidentiality, managing sensitive information and

acting with discretion. 

Well-developed executive administrative skills combined with the ability to respond to administrative needs and requirements in a

flexible, timely manner. 

Excellent planning and organization skills, with the ability to manage multiple priorities and work effectively with frequent

interruptions. 

The ability to work independently and to establish and maintain good working relationships. 

Valid Class 5 Driver’s license and satisfactory driver’s abstract. 

Satisfactory Criminal Record, Child Abuse Registry and Prior Contact checks. 

Emergency First Aid/CPR certification. 

Certifications in NVCI, Mental Health First Aid, SafeTalk, ASIST Certificate (Applied Suicide Intervention Skills Training) are

considered an asset. 

Willingness to transport youth as necessary would be an asset.

Marymound offers: competitive salaries, comprehensive benefits and pension package for qualified positions, opportunities for growth

and advancement, professional development opportunities, wellness programming, fun events including a yearly staff retreat and staff

BBQ’s, access to Elders and Indigenous Cultural Services and much more!

Start Date: September 2019

Deadline for applications: August 20, 2019

Salary Range: A2 Scale $15.52 – $18.88

Internal Applicants: Submit ‘Internal Application Form’ with cover letter and current resume

External Applicants: Submit a cover letter and résumé quoting Competition # to:

Competition # AA 19-99

Human Resources

442 Scotia Street

Winnipeg, MB R2V 1X4

Or e-mail: or online at

We thank all who apply and advise that only those selected for further consideration will be contacted.

Employment opportunities are advertised on our website at

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