Administrative Assistant 19-99 – Marymound – Winnipeg, MB

Administrative Assistant

Competition # AA 19-99 August 13, 2019

Marymound School Term position (10 months), Part-time, 66 hours bi-weekly; days

Marymound is a non-profit organization offering programming and services to children, youth and families in Manitoba using a

strength-based and trauma-informed approach. We believe in finding the good in every young person who walks through our doors.

Marymound is guided by its core values: Courage, Collaboration, Respect, Compassion and Spirituality.

Our ideal team member is passionate about making a difference and is committed to empowering the young people we support. We

are looking for individuals who will positively contribute to an inclusive, non-judgmental and fun environment. Marymounders are

leaders who are confident, resilient and open to trying new things. If you join our team, you can expect a challenging, yet rewarding

and fulfilling career.

Reporting to the Principal, the Administrative Assistant will provide administrative support to the students and faculty of Marymound

School.

Primary responsibilities of the position include:

Greet students, visitors, parents and guardians; answer the telephone, ascertain the nature of the caller’s business; provide information

or direct inquiries, as required. 

Perform various computer, word processing, typing responsibilities and written communication skills, such as: forms, school

programs, correspondence, student handbooks, school communication, newsletters, schedules and a variety of reports. 

Perform clerical duties such as mail distribution, collating, filing, recording, sorting, duplicating, faxing, laminating and related duties. 

Operate computer-based programs for accounting, student and personnel information. Enter/maintain data and generate reports in

the student information system, accounting and administrative system, as required by the Principal. 

Complete purchase orders for office and school supplies for authorization, check orders received and distribute to appropriate staff,

and maintain an inventory of office supplies. 

Deal tactfully with staff, students, guardians, parents and the public. 

Follow up on student attendance and absentees by phone. 

Assist with school functions, as required.

Qualifications: 

2+ years of working experience leading the day-to-day clerical/administrative functions in a fast-paced environment. 

Completion of an Office Administration Certificate or Diploma. 

Experience working in a school environment is an asset. 

Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential. Experience working with Mayet

Student Information Systems is preferred. 

Experience working with at-risk youth is preferred. 

Accurate typing speed of 60 wpm. 

Strong interpersonal and communication skills with the ability to relate effectively with students, staff, parents, guardians and

community representatives. 

Strong ability to maintain high professional standards including maintaining confidentiality, managing sensitive information and

acting with discretion. 

Well-developed executive administrative skills combined with the ability to respond to administrative needs and requirements in a

flexible, timely manner. 

Excellent planning and organization skills, with the ability to manage multiple priorities and work effectively with frequent

interruptions. 

The ability to work independently and to establish and maintain good working relationships. 

Valid Class 5 Driver’s license and satisfactory driver’s abstract. 

Satisfactory Criminal Record, Child Abuse Registry and Prior Contact checks. 

Emergency First Aid/CPR certification. 

Certifications in NVCI, Mental Health First Aid, SafeTalk, ASIST Certificate (Applied Suicide Intervention Skills Training) are

considered an asset. 

Willingness to transport youth as necessary would be an asset.

Marymound offers: competitive salaries, comprehensive benefits and pension package for qualified positions, opportunities for growth

and advancement, professional development opportunities, wellness programming, fun events including a yearly staff retreat and staff

BBQ’s, access to Elders and Indigenous Cultural Services and much more!

Start Date: September 2019

Deadline for applications: August 20, 2019

Salary Range: A2 Scale $15.52 – $18.88

Internal Applicants: Submit ‘Internal Application Form’ with cover letter and current resume

External Applicants: Submit a cover letter and résumé quoting Competition # to:

Competition # AA 19-99

Human Resources

442 Scotia Street

Winnipeg, MB R2V 1X4

Or e-mail: careers@marymound.com or online at www.marymound.com

We thank all who apply and advise that only those selected for further consideration will be contacted.

Employment opportunities are advertised on our website at www.marymound.com

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