Executive Office Manager – Manitoba Government – Winnipeg, MB

By | October 30, 2018

The Manitoba government recognizes the importance of building an exemplary civil service that is inclusive and reflective of the population it serves. We encourage applicants to voluntarily self-declare in the cover letter, resumé or application if they are from any of the following employment equity groups: women, Indigenous people, visible minorities, and persons with disabilities.

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

The Manitoba Strategic Infrastructure Secretariat (MSIS) is looking for an Executive Office Manager to join our team. MSIS is a central delivery agency that manages, leads and delivers significant investment programs and initiatives in partnership with other levels of government and third party proponents throughout Manitoba. Working within multi-levels of government and in a fast paced environment, MSIS undertakes government-wide coordination and negotiation of strategic capital Infrastructure programs/projects that are complex, highly sensitive in nature and includes diverse teams, topics and issues.

Conditions of Employment:

  • Must be legally entitled to work in Canada

Qualifications:
Essential:

  • Extensive experience providing office coordination, administration and support to Senior Level leadership
  • Experience researching, drafting, proofreading, and formatting correspondence on behalf of senior level officials
  • Strong political acumen to manage highly confidential and sensitive matters while maintaining client relations
  • Strong written communication skills to draft project summaries, reports and other correspondence for senior level leadership
  • Excellent verbal communication skills to effectively communicate with various stakeholders including members of the public and federal and provincial departments
  • Excellent organizational skills to manage multiple competing priorities while maintaining accuracy
  • Strong interpersonal skills to maintain positive working relationships with a diverse range of internal and external stakeholders
  • Strong problem solving skills
  • Ability to work independently
  • Ability to work as part of a team
  • Proficiency in Microsoft Office, including Word, Excel, Outlook and PowerPoint

Desired:

  • Completion of a post secondary program specializing in providing business administration. An equivalent combination of related training and experience may be considered
  • Experience working with complex filing and information tracking systems
  • Experience with timekeeping and/or accounting software and financial transactions

Duties:
Reporting to the Senior Financial Officer and the Assistant Deputy Minister of MSIS, this position provides direct confidential support to the ADM and overall coordination of MSIS office operations, including undertaking research and analysis on issues, managing correspondence, processing financial transactions and maintaining responsibility for the general administrative function of the office.

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Civil Service Commission

Human Resource Services

608-330 Portage Avenue

Winnipeg, MB , R3C 0C4

Phone: 204-945-4394

Fax: 204-948-2193

Email: govjobs@gov.mb.ca

Reporting to the Senior Financial Officer and the Assistant Deputy Minister of MSIS, this position provides direct confidential support to the ADM and overall coordination of MSIS office operations, including undertaking research and analysis on issues, managing correspondence, processing financial transactions and maintaining responsibility for the general administrative function of the office.

Please be advised that job competitions may be grieved and appealed. Should a selection grievance be filed, information from the competition file will be provided to the grievor’s representative or the grievor, if unrepresented. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.